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Manufacturing / Quality Control

Check the Product. Record the Result. Know What Needs Attention.

A small issue can become a big problem when no one knows what was checked.

Set clear inspection criteria, record actual readings and keep the results connected with your manufacturing work. YourOrderBook helps factories put these quality checks into a practical Frappe/ERPNext process.

Review My Quality ChecksTry an Inspection

For incoming materials, work in progress and finished products.

Interactive example

Inspect One Cabinet. See What the Readings Tell You.

Imagine your team is checking a steel storage cabinet before it moves ahead. Try changing the readings and the surface condition. The example will show which checks meet the set limits and which need attention.

Illustrative example. Your factory will set its own inspection limits. Nothing is saved or submitted.

Example cabinet: CAB-018One cabinet being checked — not the whole batch

Measure
Door gapMeasured reading4.0 mmExample limits3.0–5.0 mmWithin limits
Illustration of a steel storage cabinet on an inspection bench, showing a highlighted door-gap measurement.

CAB-018 · Finished cabinet · One sample from an illustrative 40-cabinet order

Sample condition

Check 1: Cabinet width

Within limits

Example limits: 895.0–905.0 mm

Check 2: Door gap

Within limits

Example limits: 3.0–5.0 mm

Check 3: Door opens smoothly
Meets example check
Check 4: Surface finish
Meets example check

4 of 4 example checks meet the limits.

All sample checks meet the example limits.

Example Inspection Record

Previous exampleQC-DEMO-018

No example record yet

Choose Record Example Result to fill in this slip with the current readings.

Quality Starts Before the Product Is Finished

Checks can happen at different points. The right check depends on your product, the work being done and your own quality rules.

  1. 1Before material enters production

    When materials arrive

    Check the supplied material before it goes into production. Record the result against the receiving process where appropriate.

  2. 2While the product is being made

    While work is happening

    Check important dimensions, fit or operation during a manufacturing step. An in-process inspection can be linked to a Job Card in suitable ERPNext setups.

  3. 3Before goods go out

    Before goods go out

    Inspect the finished product against the checks your team has defined. Keep a clear record before the delivery process moves ahead.

A Good Inspection Leaves a Clear Record

If a measurement fails, the next person needs more than a message saying “QC failed.”

A useful inspection record shows what was checked, what the expected range was, what was found and who recorded it. That makes follow-up easier for production, stores and the quality team.

The result should be tied to the right item and related transaction or job, not hidden in a separate register.

Quality InspectionExample document
  1. 1Item and sample

    ItemSteel storage cabinet

    SampleCAB-018

  2. 2Required check

    CheckDoor gap

    Example limit3.0–5.0 mm

  3. 3Actual reading

    Reading6.2 mm

  4. 4Inspector and date

    InspectorExample quality team

    DateExample: 30 Oct 2026

  5. 5Result and remarks

    ResultNeeds attention

    Remarks1.2 mm above the example maximum. Inspector review needed.

Found a Problem? Make the Next Step Clear.

A failed check should not disappear inside an email or a notebook.

The team may need to hold the item for review, check it again or arrange corrective work. The right action depends on your product and your company's process.

  1. 1Record the finding

    Keep the measurement and the reason it needs attention.

  2. 2Review the item

    Decide whether to investigate, hold or correct it.

  3. 3Inspect again when needed

    Record the next result rather than overwriting the original finding.

A recorded failure does not, by itself, automatically move stock, scrap material or create a rework job. Those steps need the right workflow and permissions.

Set Up Quality Checks That Match Your Factory

Different products need different checks. A steel cabinet, a machined part and an assembled machine should not all use the same inspection form.

YourOrderBook can help you decide what to inspect, define useful criteria and configure the right ERPNext records. We can also review how receiving, production and dispatch teams use those results.

What we work through with your team:

  1. Define checks

    Choose meaningful measurements, conditions and acceptance limits.

  2. Connect records

    Link the right item and inspection step with purchasing, job cards or delivery where supported.

  3. Set responsibilities

    Decide who enters readings, who reviews results and what happens when a check fails.

  4. Make it usable

    Keep forms and handovers practical for your operators and supervisors.

Where your workflow needs something beyond standard ERPNext, we identify the change instead of calling it a built-in feature.

Better Records Help You Explain What Was Checked

Clear inspection history can help your team answer customer questions, review recurring problems and prepare evidence for internal or external audits.

ERPNext also has quality-management tools for procedures and review activities. Which ones you need depends on how your factory works.

Important: Using inspection records does not automatically certify a factory or guarantee compliance with any specific standard. Industry requirements, procedures and approvals still have to be addressed.

Quality Checks Work Better When the Rest Is Connected

Which Quality Check Is Hardest to Control Today?

Maybe it's incoming material, inspection during production or the final check before dispatch. Tell us where your team loses track of results or spends time finding old records. We'll review the process with you and help identify a practical next step.

Review My Quality ChecksTalk to YourOrderBook

You can start with one product or one inspection step.

Frequently Asked Questions About Manufacturing Quality Checks

What is quality control in manufacturing?
Quality control means checking materials or products against the standards your business has set. It helps your team find and record problems before work moves further.
What is the difference between a quality check and a Quality Inspection record?
A quality check is the actual measurement or observation. A Quality Inspection record keeps the criteria, readings and results together so the team can review them later.
Can ERPNext record measurements such as width or door gap?
Yes. ERPNext Quality Inspection supports numeric checks with minimum and maximum values. Your team defines suitable limits for each item or inspection.
Can we check things that are not numbers?
Yes. ERPNext also supports value-based checks. For example, a team can record whether a finish meets the required condition or whether an assembly passes a defined check.
Can quality checks happen during manufacturing, not just at dispatch?
Yes. ERPNext supports in-process Quality Inspections, including checks related to Job Cards in suitable configurations. Incoming and outgoing inspections can also be part of the process.
Does passing one sample mean the whole batch has passed?
No. One sample result does not automatically approve an entire batch. Your factory must define sampling rules and any further inspection or approval needed.
What happens when a measurement is outside the accepted range?
The result should be recorded and reviewed. Your process can then decide whether to hold, correct, reject or inspect again. Those actions are not all automatic just because a reading failed.
Can inspection records help with audits or customer quality questions?
They can help by showing what was checked and recorded. But the records must be complete and follow the requirements that apply to your business.
Will ERPNext make our factory ISO certified or legally compliant?
No software alone can do that. ERPNext can support inspection records and quality procedures, but certification or legal compliance depends on your actual processes and the applicable rules.
Can a factory using paper registers or Excel start with ERPNext quality checks?
Yes. A practical starting point is to choose one product or inspection stage, agree on the checks, and set up a clear way to record results. YourOrderBook can help plan that first step.