Bulk ordering
Handle a 100-line order without entering 100 lines one by one.
Bring large customer orders into one structured grid, validate items and quantities, and focus the team on the few lines that need attention.
Copied straight out of the customer’s spreadsheet.
A file the customer already produces, in a format you have agreed.
Typed in by your own team, many lines at a time.
| Item | Qty | Status |
|---|---|---|
| AX-40 | 20 | Ready |
| VX-20 | 40 | Ready |
| BR-12 | 150 | Price check |
| KP-90 | 80 | Item not recognised |
| AX-55 | 30 | Ready |
45 more lines
- Lines
- 50
- Ready
- 46
- Need attention
- 3
- Not recognised
- 1
Large orders fail differently from small orders.
One-line order
One item unclear
One question, asked and answered.
100-line order
5 unclear items
The whole order can stall if the process treats every line the same.
The goal is to separate ready lines from exception lines quickly.
Bring many lines into one order draft.
- Paste from spreadsheet
- Upload a supported file
- Quick-entry grid
- Copy from a structured source where integrated
becomes
Order draft
- Customer
- Items
- Quantities
Supported file formats and import methods depend on the customer’s current systems and the implementation. Nothing here reads an arbitrary file.
Validate every line. Review only the exceptions.
Ready
- Item recognised
- Quantity accepted
- Price available
Needs attention
- Unknown item
- Missing quantity
- Price unavailable
- Unit mismatch
- Duplicate line
These are the usual ones, not the only ones. Which checks matter depends on what you sell and how the customer orders it.
Keep errors attached to the exact line.
Row 18
- Customer code
- BR-12
- Quantity
- 150
- Issue
- Price unavailable
Review price
Row 31
- Customer code
- KP-90
- Issue
- Item not recognised
Match item
The team should not have to search through the whole order to find what failed.
Customer item codes may not match your item codes.
- PUMP-A40AX-40
- VX2VX-20
- KP-90Needs matching
Item-code mapping can be configured where the customer sends a consistent reference. A code nobody has seen before is flagged for somebody to match — it is not guessed.
Do not confirm a 100-line order because 95 lines look fine.
- Ready
- 95
- Price checks
- 3
- Unknown item
- 1
- Delivery issue
- 1
- Needs review
- Resolve exceptions
- Ready to confirm
Five lines out of a hundred is a small problem on paper and a delivery argument three weeks later.
Bulk entry should reduce typing — not remove checking.
Reduce
- Repeated line entry
- Copy and paste cleanup
- Finding errors by eye
- Re-entering an order that was already sent as a file
Keep
- Price checks
- Stock checks
- Delivery checks
- Approval exceptions
- Human review where it matters
When the order arrives another way.
- WhatsApp Order ManagementThe same validation problem, arriving as a message instead of a file.
- Sales Rep OrderingWhen your own salesperson is building the long order in front of the customer.
- Customer-specific PricingWhere the price that was unavailable on row 18 should have come from.
- Order Approval WorkflowWhat happens to the exceptions a long order throws up.
How does your team process a large customer order today?
Show us what happens when an order arrives with dozens or hundreds of lines. We’ll help identify what can be captured together and where exceptions still need review.